Planning a company picnic that includes employees and their families is a way to build community. A successful event creates space for connection, appreciation, and fun outside the workplace. If you’re wondering how to plan a company picnic for employees and their families, this guide will walk you through the essentials to make it a day everyone will remember.
Choose the Right Location
Start by selecting a location that’s convenient, spacious, and family-friendly. Parks with open lawns and built-in amenities like playgrounds or pavilions are ideal. Ensure the space accommodates easy setup and includes parking, restrooms, and ADA accessibility. Consider reserving the site in advance, especially during peak seasons.
Set a Date That Works
Pick a date that avoids holiday weekends or major school events. Send out a survey to gather input from employees on the best time. Weekends usually work best for family attendance. Once you finalize the date, send save-the-dates early, and follow up with digital invites that highlight event details and activities.
Organize Engaging Activities
Your picnic will only be as fun as the activities you plan. Select a mix of entertainment suitable for both employees and their families.
- Kids love bounce houses, face painting, and scavenger hunts.
- Adults can appreciate team-building games like relay races, trivia, or cornhole.
- Everyone will enjoy a photo booth with goofy props.
Consider hiring live performers, such as a musician or magician, to keep the energy upbeat from start to finish.
Food and Refreshments
No picnic is complete without delicious food. Select catering options that accommodate diverse dietary preferences and restrictions.
- A barbecue setup always draws a crowd with classics such as burgers and hot dogs.
- Provide vegetarian, vegan, and gluten-free choices to ensure everyone feels welcome.
- Set up a dessert station with cupcakes, cookies, or ice cream for the perfect sweet ending.
- Drink stations with lemonade and infused water are crowd-pleasers for all ages.
Keep Comfort in Mind
Comfortable seating, ample shade, and hydration stations demonstrate that you care about your guests. You can also provide picnic blankets.
Most importantly, ensure your venue has clean and accessible restrooms. If you end up renting a portable toilet, enhance the experience by incorporating fun ideas for decorating restroom trailers. Small touches, such as flowers, framed signs, or scent diffusers, can make a significant impact on guest experience.
End With a Heartfelt Thank You
Wrap up the event by thanking your team for their hard work and attendance. Whether it’s a short speech or a thank-you note included in their swag bag, your appreciation will resonate with them long after the picnic.
Knowing how to plan a company picnic for employees and their families comes down to preparation, thoughtfulness, and a commitment to creating an enjoyable experience. By organizing every detail, you’ll create an event people look forward to year after year.