Starting a business entails making numerous decisions to ensure that your facilities are well-managed and properly maintained. Neglecting this aspect can lead to expensive repairs, decreased productivity, or an unsafe environment for employees and clients. When you’re ready to open your doors, use this facility management guide for new business owners to understand the essential areas you’ll need to manage from day one.
Prioritize Preventive Maintenance
Preventive maintenance is one of the most important aspects of facility management. Rather than waiting for equipment or building systems to fail, create a schedule to inspect and service them on a regular basis. This includes HVAC systems, electrical panels, plumbing, roofing, fire suppression systems, and security equipment.
This is an area that business owners often forget about or fail to research. For example, many entrepreneurs don’t know how often commercial air ducts need to be cleaned, even though this may fall within their responsibilities.
Build a Vendor Network
From waste disposal to landscaping and janitorial services, you’ll need connections with reliable service providers. Start building relationships with local vendors who offer high-quality work and can respond quickly in the event of an emergency. Make sure to vet their credentials, check reviews, and have written service-level agreements in place. The right partners can save you time and keep your facility looking professional.
Remember Safety and Compliance
Staying compliant with building regulations ensures the well-being of everyone using your facility. Ensure your building complies with Occupational Safety and Health Administration (OSHA) standards and any industry-specific guidelines applicable to your sector.
Annual fire drills, sprinkler tests, and regular audits are small steps that can make a significant difference. Partnering with external safety consultants can also help you stay ahead of compliance requirements.
Monitor Energy Use and Utilities
Utility costs can add up fast, especially if you’re not tracking them. Monitor your energy, water, and gas usage to identify areas for improvement. You can use programmable thermostats, and energy-efficient lighting to reduce waste. You may also want to consider a professional energy audit to identify hidden opportunities for savings. Responsible utility management lowers operating expenses and supports your company’s sustainability goals.
Invest in Facility Management Software
Manual recordkeeping can grow tedious quickly. Digital facility management tools help you schedule maintenance, track expenses, log inspections, and set reminders. These systems often come with mobile apps that allow you to manage your facility from anywhere and ensure that nothing slips through the cracks.
Managing a facility can feel overwhelming, especially when you’ve just started a new business. By staying organized and proactive, you can create a workspace that supports your success. Use this facility management guide for new business owners as a starting point to build your own strategy. With careful planning and regular upkeep, your facility will be an asset, not a source of stress.
